20 days old

Accounting Manager

Desert Botanical Garden
Phoenix, Arizona 85008
  • Job Type
  • Job Status
    Full Time
  • Shift
    1st Shift

Manage the accounts payable process, perform general accounting/month-end closing duties, as well as quarterly and year-end analysis. Preparation of analysis and schedules needed for the year-end audit process. The Accounting Manager works closely with the Controller to insure that Garden financial policies and procedures are followed. They serve as a key resource to explore ways the Finance and Accounting Department can support Garden operations. This position supervises the Junior Accountant and Accounts Receivable Clerk.

Duties and Responsibilities:

• Manage accounts payable, including review of all A/P transaction entries and analysis, as well as voucher and credit memo entries. Review invoices coding prior to payments; prepare Form 1099 for all applicable vendors; manage research and correction of any vendor payment issues.

• Support the Controller in maintaining a documented system of accounting policies and procedures for all Finance and Accounting Department functions.

• Implement, manage, and evaluate operational process improvement projects for financial management at the Garden.

• Assist with review and evaluation of financial data reporting, both in the Finance and Accounting Department and for distribution to other areas of the Garden.

• Oversee professional development of the Junior Accountant and Accounts Receivable Clerk.

• Support the Controller in establishing and maintaining appropriate internal controls within the Finance and Accounting Department.

• Manage all aspects of the GL system.

• Oversee processing of all contributions (cash, check, credit card, stock) from the Membership and Philanthropy Department.

• Perform monthly bank account reconciliations with corresponding GL adjustments.

• Oversee preparation of daily credit card revenue transactions for all Garden reporting nodes/terminals into the general ledger and verify with bank deposits.

• Assist the Controller in preparation of IRS 990 tax forms for the Garden and Foundation.

• Prepare daily cash position worksheet to update for bank and general ledger activity.

• Analyze all deferred revenue account balances monthly with quarterly reconciliation.

• Update pledge roll-forward schedule, corresponding to incoming pledges & payments monthly. Reconcile pledges and contributions in collaboration with the Membership and Philanthropy Department monthly for all levels of membership, and verify that all classifications of contributions reconcile with Membership and Philanthropy records.

• Prepare and record monthly payroll journal entry from Paycom.

• Prepare and record gift shop, restaurant, special event and other monthly revenue.

• Provide assistance to auditors through the annual audit process, to include preparing audit schedules and responding to requests/inquiries during preliminary and year-end fieldwork.

• Represent the Finance and Accounting Department in various committee meetings and special events.

• Manage Finance and Accounting Department volunteer staff to complete specific accounting tasks/projects.

• Assist the CFO in the Controller’s absence.

• Perform other duties, as requested by Controller.



1. BS degree in Accounting/ Business Administration/ Finance.

2. At least five years of in broad accounting, including general ledger, accounts payable, accounts receivable and cash accounting.

3. Three to five years’ supervisory experience.

4. Experience working with non-profit accounting.

5. Knowledge of Generally Accepted Accounting Principles (GAAP).

6. Strong analytical skills, highly detail oriented and organized in work.

7. Ability to meet deadlines.

8. Excellent communication and interpersonal skills with a customer service focus.

9. Ability to act and operate independently with minimal daily direction to accomplish objectives.

10. Proficiency with Microsoft Office applications.

11. Ability to work cooperatively and collaboratively with all levels of employees, management and external agencies to maximize performance, creativity, problem solving and results.


Posted: 2019-11-14 Expires: 2019-12-14

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Accounting Manager

Desert Botanical Garden
Phoenix, Arizona 85008

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